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Understand expense statuses
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Capture statuses
Uploading means the evidence is moving from your device and needs a connection. Processing means automatic reading is running on the server. Keep pending uploads on your device; server processing can continue after the upload finishes.
Review statuses
Needs Review means at least one important value needs confirmation. Complete or correct the merchant, date, and amount, or choose Mark as Ready when the values are already right. Ready means the record can be included in reports or submitted into an enabled team workflow.
Team statuses
Submitted is waiting for a reviewer. Approved has an attributable approval decision. Rejected returns the record for correction. Sent records delivery to a configured destination. Which actions you see depends on your role and workspace settings.